Payroll Officer and Bookkeeper

Cumberland Lodge Grounds in the summer by Catherine Candler

We are seeking a skilled and detail-oriented Payroll Officer and Bookkeeper to join our finance team for a minimum of six months. The successful candidate will play a crucial role in supporting the Finance Manager in the efficient running of the finance department. The ideal candidate will have a strong background in accounting and payroll, excellent analytical skills, and the ability to work both independently and collaboratively within a team.

Cumberland Lodge is an educational charity and social enterprise that exists to empower young people to lead the conversation around social division. Providing them with the skills, perspective and confidence to question, challenge and understand some of the most complex social issues of our time.

Job description

The Payroll Officer and Bookkeeper will be responsible for managing the payroll processes, posting period-end journals, and ensuring compliance with UK financial regulations.

Reporting to: Finance Manager

Functional relationships with: Accounts Assistants, Chief Operating Officer, Cumberland Lodge staff

Key responsibilities:

Payroll management

  • Supervision of outsourced payroll. This involves collating casual hours, overtime, starters, leavers, changes in employee details etc and checking the draft payroll.
  • Calculation of holiday pay for casual workers.
  • Pension administration.
  • Ensure compliance with changes to relevant payroll laws and regulations.
  • Timely submission of PSA and P11D.
  • Serve as the first port of call for all payroll-related queries from employees.
  • Any other payroll related tasks as and when they occur.
  • Manage timesheet schedules and calculate annualised hours, ensuring accurate and efficient tracking of employee work hours.

General ledger maintenance

  • Maintain and reconcile general ledger accounts, ensuring the integrity and accuracy of financial data.
  • Monthly periodic journals including accruals and prepayments.
  • Assisting in the production of monthly trial balance, with supporting schedules and reconciliations (some of these are prepared by the Accounts Assistant), including explanatory notes.
  • Collaborate with the Finance Manager to support all aspects of the finance department’s operations.
  • Audit Support – Assist with internal and external audits by providing necessary documentation and explanations.
  • Other tasks as may be reasonably required to facilitate Cumberland Lodge’s work.

Person specification

You’ll have:

  • proven experience in payroll processing and general ledger accounting
  • a strong understanding of UK financial regulations and tax laws
  • proficiency in accounting software and payroll systems
  • excellent analytical and problem-solving skills
  • strong organisational and time management abilities
  • effective communication and interpersonal skills
  • the ability to work independently and as part of a team

Contract: 6 months from July 2024, likely to extend into 2025

Salary: £32,000 per annum FTE

Hours: 20-22.5 hours per week

Shifts: Office based, flexible working hours

The successful candidate must have access to a vehicle, as Cumberland Lodge is located in the middle of Windsor Great Park without easy access by public transport.

Benefits

Annual leave: 33 days including Bank Holidays which will be pro-rata. The Charity is closed over the Christmas period which will be deducted from the leave allocation.

Additional benefits: Annualised hours working pattern, meals on duty, training provided.

How to apply

We seek to embody our vision of more peaceful, open and inclusive societies as an employer, and we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

To apply for the role of Payroll Officer and Bookkeeper, please send a CV and a covering letter explaining why you wish to apply and how you meet the criteria, to: Melissa Galvan, HR Officer at: mgalvan@cumberlandlodge.ac.uk

Closing Date: 19 June 2024

Interviews Onsite in Windsor: 25 June 2024

Required Start Date: July 2024

A Word document version of the Payroll Officer and Bookkeeper job description can be downloaded below.